Requirements For Filing: Who Needs to File And Why FAQ's

Fictitious Business Name (FBN) Statements:

Every person who regularly transacts business in Yolo County for profit, under a fictitious business name is required to file a Fictitious Business Name Statement, no later than forty (40) days from business commencement. Fictitious Business Name are filed with the clerk of the county where the principal place of business is located. Registrant may file additional statements in other counties if they choose.
It is the responsibility of every person to conduct a search of the index to assure the availability of the Fictitious Business Name in this county. You may search the FBN index online for your convenience or view the official Fictitious Business Name Index in the Yolo County Clerk/Recorder office.
Registrants must re-file every (5) years, paying the current fees, even if there are no changes to the Fictitious Business Name Statement. You are not required to republish a renewal if the information remains the same.

Abandonment Statements Fictitious Business Name:

Any person, upon ceasing to transact business in this state under a fictitious business name, must file a Fictitious Business Name Abandonment Statement.

The FBN Abandonment Statement is filed and published in the same manner as a Fictitious Business Name Statement.

Please Note:

The Yolo County Clerk-Recorder’s Office serves only as a depository of the names filed in Yolo County and does not accept any responsibility for any omissions, similarities, or duplications among FBNs on file. Each California County maintains an index for their county. You may contact each county for an in depth search.  

Fictitious Business Name FAQ’s:

Who Must File a Fictitious Business Name Statement?

• In the case of an Individual, a name that does not include the surname (last name) of the individual owner.
• The fictitious business name may not suggest the existence of additional owners (such as “Company”, “& Son(s)”, “Brothers”, “& Associates”, etc).
• In the case of a Corporation, a fictitious business name is any name other than the exact corporate name as stated in the articles of incorporation.
• In the case of a Limited Partnership, any name other than the name of the partnership on file with the Secretary of State.
• In the case of a Limited Liability Company, any name other than the name stated in its articles of organization.

Those Who Are Not Required to File a Fictitious Business Name Statement:

• Nonprofit Organizations or Associations such as fraternal and charitable organizations, churches, hospitals, or labor unions.
• Real Estate Investment Trusts having an authorized agent on file with the Secretary of State pursuant to Corporation Code §24003

Fictitious Business Name Statements may be filed in person or by mail. Only ORIGINAL FBN Statements will be processed. FAXES and/or PHOTOCOPIES are NOT acceptable. Once your statement has been filed with the County Clerk/Recorder and you have been issued certified copies, NO changes, additions, or corrections may be made to this statement. If any alterations need to be made, you will need to file a NEW statement and pay the filing fee. 

To File An FBN Statement:

  • Search the Yolo County Clerk/Recorder's Fictitious Business Name Index. It is the responsibility of the registrant to conduct a search of this index to assure the availability of the FBN in this county. You may search the FBN Index online for your convenience or view the official index in the Clerk/Recorder office.
  • Complete an FBN Statement.
  • Complete all six (6) items on the form:
    • Place of Business and Registrant(s) require a physical address be listed (You may include a P.O. Box for mailing address only).
    • Business Classification must be completed.
    • Beginning Date of Business requires today’s date or a past date (If the date is in the future, mark it N/A).
    • Requires you to sign and print your name.
  • FBN forms may be downloaded from this website or are available in our office. You should mail or take the completed application to the Clerk/Recorder office and pay the appropriate fee for filing. FBN Statements may be filed in person or by mail. Only ORIGINAL FBN Statements will be processed. FAXES and/or PHOTOCOPIES are NOT acceptable.
  • You will receive three(3) certified copies of your statement:
    • One copy for the customer’s record
    • One copy for the bank (if you choose to open a business bank account)
    • One copy for publishing in a newspaper
  • It is every person’s responsibility to publish one of his or her certified copies with a general-circulation newspaper located in Yolo County at the time of filing your FBN statement. 

Once registered the Fictitious Business Name Statement is effective for five (5) years. 

When Applying By Mail Please Include: 

  • Fee in the form of a check or money order made payable to the Yolo County Clerk/Recorder or the Credit Card Charge Form
  • Daytime phone number
  • Self Addressed Stamped Envelope for return mailing or pay the "In Lieu of Self Addressed Stamped Envelope" fee of $1.00.

FBN Statements may be filed in person or by mail. Only ORIGINAL FBN Statements will be processed. FAXES and/or PHOTOCOPIES are NOT acceptable. Once your statement has been filed with the County Clerk/Recorder and you have been issued certified copies, NO changes, additions, or corrections may be made to this statement. If any alterations need to be made, you will need to file a NEW statement and pay the filing fee.